PHILIPSBURG TOWN COUNCIL AGENDA
July 16th, 2024
6:00 P.M. Philipsburg Townhall
Council in attendance: Jason White, Gary Fujinami, Scott Lyons, Lorraine Dell-Bishop, John Laigaie, Mayor Daniel Reddish. Others in attendance: Clerk Rachel Parret, Clerk Zula Watkins, Special Projects Maureen Connor, Foreman Ed Roseboom, Justin Richmond (online), Elena Gagliano (online), Great West Joel Rice.
CALL TO ORDER: Mayor Reddish called the meeting to order at 6:00 pm
PLEDGE OF ALLEGIANCE
Public Comment Non-Agenda and Agenda Items
- Public Comment on Matters within the Town Council’s Jurisdiction. Public Comment will be limited to 3 minutes.
No Public Comment.
Minutes of Prior Meeting
-July 2nd, 2024
Councilman Lyons made a motion to approve the July 2nd, 2024, Minutes, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Bills Payable
-July 2nd-15th, 2024
Councilman Lyons made a motion to approve the July 2nd-15th, 2024, Bills Payable, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Payroll
-July 5th, 2024
Councilman Lyons made a motion to approve the Payroll from July 5th, 2024, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Financials
-June 2024
Councilwoman Dell-Bishop made a motion to approve June 2024 Financials en masse, Councilman Fujinami seconded the motion, and the motion passed unanimously.
Journal Vouchers
-June 2024
Councilman Lyons made a motion to approve the June 2024 Journal Vouchers, Councilman Fujinami seconded the motion, and the motion passed unanimously.
OLD BUSINESS
Sewer Lagoon Update
Special Projects Maureen Connor submitted a report to the Council.
1.) The Lagoon Project is on schedule.
2.) Change order #3 is being submitted for communication equipment.
3.) Pay application #3 has been submitted for reimbursement.
4.) Pay application #4 will need to be approved August 6th, 2024, at the next Council meeting.
Joel Rice with Great West gave the Council an update on the Lagoon Project.
1.) The pipe is being placed into the embankment to connect to the UV.
2.) Good progress is being made on the Lagoon.
3.) The Council asked Joel about another tour of the Lagoon.
4.) One spot on the liner failed.
5.) A new layer of liner has been added to the failed spot.
Water Update
Special Projects Maureen Connor submitted a report to the Council.
1.) Geotech for the Tank Project has been rescheduled.
2.) Montgomery Street and East Broadway Project is completed.
3.) Change order for Broadway Project is being submitted for modification on pipe and temporary water.
4.) Pay request #7 has been submitted.
5.) Pay request #8 will be the final submittal on the Montgomery/Broadway Project.
6.) Silver Springs Project is on hold until the DEQ permit is finalized.
7.) Notice to Proceed will be the next step on the Silver Springs Project.
8.) Swank Construction is working on procurement of the pumps for the Silver Springs Project.
9.) Waiting for an estimate on the equipment and labor cost for the Water Plant’s Scada.
Dam Inspection was done, and financial relief was submitted to the DNRC. New regulations have been put in place on Dams and the Town may have to have a diver due inspection in the future.
Stormwater Update
Special Projects Maureen Connor submitted a report to the Council.
1.) A hearing will need to be held on the Stormwater PER.
NEW BUSINESS
ARPA Points Statement
1.) Identify the Problem
2.) PER with an Engineer
3.) Preliminary Design estimated cost
4.) Project Grants submitted and match requirements met.
5.) Final Design with Engineer’s estimate
6.) Bid and cost of the project
7.) Project Completion and the funding awarded
Most match requirements are 25% to 30% of the grant money. Certain grants can be combined with other grants as a match requirement.
NON-AGENDA ITEMS
Council
Councilwoman Dell-Bishop was wondering when the water and sewer adjustments would be approved from the last meeting. Clerk Rachel Parret stated that they will be on the next agenda.
Councilman Laigaie stated that about 250 people attended the 4th of July ceremony, 100 Constitutions were handed out, and the advertisement was $50 under budget.
Councilman Fujinami is waiting on two quotes for the extension of the Town Shop.
Councilman Lyons stated that Bike Race was on Saturday, about 100 racers attended with most being from Montana. Next year could possibly have 200 racers. The Race coordinators would like to hold the Race during the time another event is being held in Town.
Councilman Lyons stated that the Sushi Shack will be closing their door permanently.
Councilman White stated that Alaina’s Grub food truck will be across from Maverick Motors.
Mayor Reddish stated that a stage #1 burn restriction has been put in place for Granite County.
Public Comment on Matters within the Town Council’s Jurisdiction
Justine Richmond was wondering how to get her questions answered by the Town. Mayor Reddish stated that he will follow up with Justine on Wednesday. Justine Richmond inquired about Councilman Fujinami’s comment on the quotes. Mayor Reddish stated that the Town Shop is getting an extension to the building to hold equipment. Justine Richmond also stated that anytime the Town can provide information on projects to the public it would be appreciated.
Elena Gagliano stated that she didn’t realize how extensive the Lagoon Project was and that it was adjacent to Flint Creek. Elena Gagliano asked, “If the EA was done for the Lagoon Project and where she can find the information?” Councilman Lyons stated that the report had been done and she could come to the office to review the report. Elena Gagliano stated that the Dump was trying to get water and that the well was dry. Mayor Reddish stated that he would investigate the situation.
ADJOURN
Councilman Lyons made a motion to adjourn the meeting at 7:20 pm, Councilwoman Dell-Bishop seconded the motion, and the motion passed unanimously.
*** In addition to the regular attendance at Town Hall, the Town will be using the video conferencing service Zoom.us
Meeting ID: 6165576972